Rules of the Traditional Drama Research Group

c/o The National Centre for English Cultural Tradition,
University of Sheffield, Sheffield, S10 2TN, U.K.

Version 2.2 - 18th October 2004

  1. Title

    The Group shall be called the Traditional Drama Research Group.

  2. Objectives

    The objectives of the Group shall be to encourage research into all aspects of traditional drama.

  3. Activities

    1. The Group shall publish and maintain a website - www.folkplay.info - containing information connected with the Group's objectives, according to Policies approved by the Editorial Board.

    2. The Group shall publish a newsletter - Traditional Drama Forum - available online to all. The Group may also undertake the publication of other works, on the recommendation of the Editorial Board, which will be available for purchase. They shall contain articles and papers connected with the objectives of the Group.

    3. The Group shall arrange conferences, lectures, and similar meetings to be held at times and places to be determined by the Committee.

  4. Membership

    1. Membership of the Group shall be open to all persons who are interested in furthering the objectives of the Group. People may apply for Membership either by subscribing to the Group's mailing list using the online form at www.folkplay.info/maillist.php, or by writing to one of the Group's Officers.

    2. Members who are undertaking or who have undertaken field or academic research into any aspect of traditional drama, with a view to publication, dissertation, exhibition or archive deposition are also invited to submit details of their research interests for the Group's online directory of Researchers and their Interests. They can do this either by using the online form at www.folkplay.info/Submit_Interests.htm, or by writing to one of the Group's Officers.

    3. Membership is for an indefinite period. Members may resign by unsubscribing from mailing list using the online form on the Group's website at www.folkplay.info/maillist.php, or by writing to one of the Group's Officers.

    4. Where email or postal communications to a Member are returned as undeliverable, that Member shall be deemed to have resigned.

  5. Benefits

    1. Members shall receive email notification of the Group's activities, website updates, and new issues of the Group's online newsletter Traditional Drama Forum. Members without email will received paper offprints of Traditional Drama Forum only.

    2. Members shall additionally be entitled to attend and vote at the Group's business meetings, and shall be invited to contribute to conferences, publications, and the Group's website - www.folkplay.info.

  6. Officers

    1. The Group's Officers shall be composed of a Chairman, Secretary, Treasurer, Editor, and Webmaster.

    2. The Chairman, Secretary and Treasurer shall be elected at an Annual General Meeting of the Group.

    3. The Chairman, Secretary and Treasurer shall be nominated by the Committee at one of their Meetings, and proposed for election only at the Annual General Meeting of the Members.

    4. The Editor shall be responsible for the Group's publications, including Traditional Drama Forum, subject to the approval of the Editorial Board.

    5. The Webmaster shall be responsible for the Group's website and web-related matters, subject to the approval of the Editorial Board.

    6. The Editor and Webmaster shall be appointed by the Committee from among suitably experienced members for an indefinite period.

    7. Officers wishing to resign should give at least three months notice in writing to the Committee.

  7. Management Committee

    1. The affairs of the Group shall be conducted by a Committee composed of the Chairman, Secretary, Treasurer, Editor, Webmaster, and up to six Members, all of whom shall be elected annually; three members of the Committee to form a quorum.

    2. The Committee shall have the power to fill vacancies in their number, and also vacancies among the Officers of the Group.

    3. The Committee shall elect each year a Chairman and shall have power to appoint such Sub-Committees as appear to it to be advisable provided that such sub-committees report back fully and promptly their acts and proceedings to the Committee.

    4. The Committee shall meet at the times and places that they may themselves appoint.

    5. The Committee shall be required, on the requisition of six Members of the Group, to call a Special General Meeting of the Group. Not less than fourteen days notice shall be given to Members of such a Meeting, and the notice shall specify the reason or purpose of the Meeting.

  8. Editorial Board

    1. The website and publications of the Group shall be overseen by an Editorial Board composed of the Editor, Webmaster, and up to five suitably experienced Members, all of whom shall be appointed by the Committee.

    2. The Board shall meet at the times and places that they may themselves appoint.

  9. Business Meetings

    1. The Group's year shall run from 1st January to the 31st December.

    2. There shall be an Annual General Meeting, at which the Annual Report and Statement of Accounts shall be presented and the Officers and Committee for the year shall be elected. At least twenty one days notice of the Annual General Meeting shall be given to Members and six Members of the Group shall form a quorum. Nominations for the Officers and Committee should be received by the Secretary at least fourteen days before the Annual Meeting. Any new rules or alterations to the rules may also be approved at the Annual General Meeting providing always that due notice of such new rules or alterations to the rules shall have been given by circular to each Member of the Group in the notice calling the meeting.

    3. Members shall each be entitled to one vote when present at any meeting of the Group. In the event of an equality of votes, the Chairman shall have a second or casting vote.

  10. Finances

    1. The Committee shall make arrangements to open bank accounts for custody of the Group's funds. Such accounts shall be in the custody of the Treasurer who, together with the Chairman and Secretary, shall be authorised to sign cheques on the Group's behalf. Cheques shall require at least two authorised signatures.

    2. The Committee shall be empowered to receive donations and to make purchases on behalf of the Group.

    3. The Committee shall have power at any of its Meetings to make grants to further the objectives of the Group, provided that if the sum proposed for any such grant shall exceed Twenty Five Pounds, notice of the proposal shall be given in the circular or advertisement calling the Meeting.

  11. Discontinuance Clause

    The Group may be dissolved by a resolution supported by not less than two thirds of those present and voting at an Annual General Meeting or Special General Meeting called for that purpose, of which at least twenty one days notice shall have been given to all members. Such resolution may give instructions for the disposal of any assets held by, or in the name of, the Group, providing that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members, but shall be given or transfered to such institutions whose objectives are similar to those of the Group and whose rules preclude the distribution of income and assets among its members. Any such resolution shall not become effective unless and until it has been confirmed by a similar resolution supported by not less than two thirds of those present and voting at a Special General Meeting called for the purpose held within three months of the former meeting and of which at least twenty one days notice specifying the purpose of the meeting shall have been given to all members.

  12. Disputes

    The Committee's decisions on the interpretation of these Rules shall be final and binding on all Members of the Group.


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© 2004, Traditional Drama Research Group. c/o NATCECT, University of Sheffield, Sheffield, S10 2TN, U.K. - Contact: webmaster@folkplay.info, Updated: 21/03/2008